Privacy Policy

1. Information We Collect

1.1 Personal Information

We may collect personal information that you voluntarily provide to us when you:

• Fill out our contact form (name, email address, subject, and message content)
• Subscribe to newsletters or community updates
• Register for events or participate in community activities
• Communicate with us via email or other means

1.2 Automatically Collected Information

When you visit our Website, we may automatically collect certain information about your device, including:

• IP address and browser type
• Operating system and device information
• Pages visited and time spent on pages
• Referring website addresses
• Date and time of your visit

1.3 Cookies and Tracking Technologies

We may use cookies, web beacons, and similar tracking technologies to enhance your experience on our Website. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent.

2. How We Use Your Information

We use the information we collect for various purposes, including to:

• Respond to Your Inquiries: Process and respond to questions, comments, and requests submitted through our contact form
• Provide Services: Deliver community information, event updates, and announcements
• Improve Our Website: Analyze usage patterns to enhance user experience and website functionality
• Send Communications: Send you newsletters, updates, and information about community events (with your consent)
• Maintain Security: Monitor and prevent fraudulent activity and ensure the security of our Website
• Comply with Legal Obligations: Meet legal and regulatory requirements

3. How We Share Your Information

3.1 We Do Not Sell Your Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

3.2 Information Sharing

We may share your information in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our Website and providing services (e.g., email service providers, hosting services)
• Legal Requirements: When required by law, court order, or governmental authority
• Protection of Rights: To protect our rights, privacy, safety, or property, and that of our users and the public
• Business Transfers: In connection with any merger, sale of company assets, or acquisition
• With Your Consent: With your explicit consent for any other purpose

4. Email Communications

When you submit our contact form, your information is sent via Gmail's SMTP service. Your email address and message content are transmitted securely using industry-standard encryption protocols (SSL/TLS).

We retain contact form submissions for:

• Responding to your inquiry
• Maintaining a record of communications
• Improving our services

If you no longer wish to receive communications from us, you may opt-out by contacting us directly at legal@westpark.org.

5. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Secure Socket Layer (SSL) encryption for data transmission
• Secure email protocols (SMTP with TLS)
• Regular security assessments and updates
• Restricted access to personal information

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your personal information, we cannot guarantee absolute security.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When we no longer need your information, we will securely delete or anonymize it.

Contact form submissions are typically retained for:

• Active inquiries: Duration of the inquiry plus 90 days
• Archived communications: Up to 3 years for record-keeping purposes

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

7.1 Access and Portability

You have the right to request access to the personal information we hold about you and receive a copy in a structured, commonly used format.

7.2 Correction

You may request that we correct any inaccurate or incomplete personal information.

7.3 Deletion

You may request that we delete your personal information, subject to certain legal exceptions.

7.4 Opt-Out

You may opt-out of receiving promotional communications from us at any time.

7.5 Exercising Your Rights

To exercise any of these rights, please contact us at legal@westpark.org. We will respond to your request within 30 days.

8. Children's Privacy

Our Website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information from our systems.

9. Third-Party Websites

Our Website may contain links to third-party websites. This Privacy Policy does not apply to those websites. We are not responsible for the privacy practices or content of third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to know what personal information is collected, used, shared, or sold
• Right to delete personal information held by businesses
• Right to opt-out of the sale of personal information (we do not sell personal information)
• Right to non-discrimination for exercising CCPA rights

To exercise these rights, contact us at legal@westpark.org with "California Privacy Rights" in the subject line.

11. International Users

Our Website is operated in the United States. If you are accessing our Website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated.

By using our Website, you consent to the transfer of your information to the United States and acknowledge that the data protection laws in the United States may differ from those in your country.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:

• Updating the "Last Updated" date at the top of this Privacy Policy
• Posting a notice on our Website
• Sending an email notification (for significant changes)

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

13. Do Not Track Signals

Some web browsers have a "Do Not Track" feature that signals to websites you visit that you do not want to have your online activity tracked. Our Website does not currently respond to Do Not Track signals.

14. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

We will respond to your inquiry within 30 business days.